CLIENT AGREEMENT & OBLIGATIONS
PLEASE READ THOROUGHLY & SUBMIT WITHIN 24 HOURS OF RECEIVAL
The client agrees to grant the photographer, Charlene Batres, unrestricted rights to use & publish all photographs for display, website advertising, portfolio purposes & any other purpose deemed proper by the photographer to promote the business without compensation to the undersigned. Upon purchase of digital images, the client will receive a release letter that allows the use of their images/prints for their own personal use. The client understands & agrees that all images used for social media, Facebook, Twitter, Instagram, Pinterest etc. are not to be altered in any way.
Once the client selects an available date for their session & this form is submitted, the client will receive a PayPal invoice for a $50 non-refundable deposit via email.
*Cake Smash deposits are $100*
*Event deposits are half upfront, remaining balance due day of session*
All deposits must be paid within 48 hours in order to secure desired booking.
I do not hold any dates without deposit confirmation.
Payment is due in full day of session or prior to session date. Payment options are: cash or PayPal. A 3.5% transaction fee will be applied to all PayPal transactions. Images will not be processed until payment is received in full.
LOCATION SHOOT CONFIRMATION
Due to any unpredictable weather conditions, all location sessions & session times are confirmed the day prior to the clients selected session date. This is to ensure that the weather will be pleasant for the clients photo session & also to ensure proper working conditions for the photographer.
No sessions will be held in the rain to prevent any damage to the photographers gear, camera, lens', strobe etc. If unexpected weather conditions cause a cancellation for a clients photo session, the photographer will attempt to offer a reschedule. If a reschedule is not possible due to the photographers schedule, the client will receive a refund for their deposit. Deposit returns are only offered at the photographers discretion due to unpleasant weather conditions/rescheduling conflict.
Client is allowed to reschedule once but it must be at least 48 hours prior to the session or the client otherwise forfeits their session. The photographer reserves the right to reschedule due to illness, weather, equipment malfunction or other circumstances beyond their control.
DAY OF SESSION
Please be on time, I cannot stress this enough.
I allow a 15 minute buffer but if that time passes, the session will be voided & the deposit lost.
If a gown(s) is damaged by the client, including but not limited to: ripping, tearing, staining, dragging or any other damage that diminishes the quality/worth of the gown; the client will pay a set fee of $150 to the photographer.
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for themselves, for their children & for their pets. The client hereby releases the photographer from any claims against their person or their business.
Due to the amount of editing that is done to each photo, photo selection & photo galleries are not available to the client. The photographer will select the images considered to be the best & those images will be fully edited.
Depending on the photo package selected by the client, image turnaround time is usually 1-3 weeks.
Charlene Batres retains all copyrights to all images created. A print release is included with digital files to print portraits for the clients personnel use. The print release does not allow publication of client portraits meaning: entering in contest, selling or altering or images. It is illegal to copy, scan, download, print, share, alter or otherwise steal any image created by Charlene Batres without the photographers written permission.
ARCHIVE OF SESSION IMAGES
No images will be stored by the photographer except as needed for promotional purposes, to be deemed by the photographer at the photographers sole discretion. The photographer, Charlene Batres, is not responsible for loss or damage to any digital files. Client albums will remain active for 14 days. After 14 days client albums will be deactivated. If the client request to have their images re-uploaded after their album has been deactivated, the client will be charged a $15 fee payable via PayPal.
Client has read, understands & is bound to this agreement.